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Bylaws
of
THE VOCATIONAL EVALUATION AND
WORK ADJUSTMENT
ASSOCIATION, INC.
A Division of the National
Rehabilitation Association
The Vocational Evaluation and Work Adjustment
Association, Inc., a professional Division of the National
Rehabilitation Association, Inc., has been organized to develop,
improve and strengthen practices and skills in both public and
private rehabilitation organizations.
The
Vocational Evaluation and Work Adjustment Association, Inc. is
subject to the provisions of the Constitution and bylaws pertaining
to divisions of the National Rehabilitation Association,
Incorporated. In order
for The Vocational Evaluation and Work Adjustment Association, Inc.
to fulfill its mission, its relationship with the National
Rehabilitation Association, Incorporated must be a partnership. That
all persons may know this Organization, there is hereby established
these Bylaws of The Vocational Evaluation and Work Adjustment
Association, Inc., a division of the National Rehabilitation
Association, Incorporated.
Article I
NAME, AFFILIATION AND DEFINITIONS
Section 1.
Organization Name:
The name of this Organization is The Vocational Evaluation and Work
Adjustment Association, Inc. (VEWAA), constituted under the
provisions for divisional status in the National Rehabilitation
Association, Incorporated (NRA).
A.
Association means NRA.
B.
Division means VEWAA.
C.
Regions mean any one of the
geographic areas of VEWAA, which
shall coincide with the geographical area of Regions established by
the Board of Directors of NRA for that organization.
The names of the Regions shall be the same as adopted by the
NRA.
D.
Chapter means the designation given by NRA to any of its
constituent or affiliated sub-structures in that organization.
Article II
PURPOSE OF THE DIVISION
The purposes of the
Division shall be exclusively those that fall within the meaning and
context of Section 501(c)(3) of the Internal Revenue Code, as the
same may exist or hereafter be amended.
Subject to this limitation, the purpose of the Division shall
be organized and operated to improve and advance the field of
vocational evaluation and work adjustment training in accordance
with the Division's charter by:
1.
Encouraging and supporting professional training
opportunities.
3.
Promoting ethical practices.
4.
Developing methods of close communication including providing
a forum for discussion among members and with other professional
groups dedicated to rehabilitation.
5.
Advocating for the needs of members within the NRA
organization.
6.
Relating closely to the other NRA units and other
professional associations for mutual planning and the development of
opportunities for collaboration in the advancement of the fields of
rehabilitation.
7.
Helping to develop a specific body of knowledge in this field
(vocational evaluation and work adjustment), working to disseminate
that knowledge as it evolves, and encouraging and stimulating
pragmatic research and enlightening inquiry.
8.
Encouraging students in leadership training programs through
mentorship opportunities, opportunities to make professional
contacts and avenues to express scholarship in a written format.
9.
Providing opportunities for members to network and develop
professional relationships with other practitioners, leaders,
supervisors, and administrators and leaders.
Article III
MEMBERSHIP
Section 1.
Membership
Requirement: Membership in the Association is a prerequisite for
Division membership (see Article III Bylaws of NRA for Division
Membership qualifications).
Any
individual shall be eligible for membership provided that such
individual is engaged in or is interested in vocational evaluation
and/or work adjustment services and is a member of the National
Rehabilitation Association, Inc.
An application for membership shall be submitted to the
Membership Committee
or directly to the NRA National Office.
An individual shall be declared a member of the Association
upon determination of eligibility and the receipt of full or
installment payment of the annual dues for the first year.
Section 2.
Membership:
There shall be only one type of membership: individual,
of which there shall be two classes:
a.
Professional members shall be those individuals actively engaged
in the practice of some aspect of vocational evaluation or work
adjustment services.
This shall include those individuals who are
practitioners, immediate
supervisors
and administrators, instructors, teachers,
researchers in the fields of vocational evaluation and/or work
adjustment, or related professionals.
b. Student
members shall be those individuals enrolled in recognized
educational programs preparing them for practice in the fields of
vocational evaluation or work adjustment.
Dues for all
memberships will be determined by the VEWAA Board
and endorsed by the NRA Board.
Section 3.
Membership Rights:
No person shall be denied membership in the Division because of
race, creed, disability, gender, or national origin.
Section 4.
Membership
Entitlement:
Professional
membership in the Division shall entitle members:
A. To receive the
official publications of the Division;
B. To become
members of affiliated regional and/or state units;
C. To hold an
elective office, to serve as a member of the Board, and to serve as
a
member of the Membership Assembly, if elected or appointed;
D. To participate
in the national meetings of the Division and in the regional and
state meetings of the region and state in which they work or
reside and to
attend Board meetings; and
E.
To vote in
the election of the Board of Directors,
officers, board members, and
the Representative to the NRA Board.
Student
membership in the Division shall entitle members:
A. To receive the
official publications of the Division;
B. To become
members of affiliated regional and/or state units;
C.
To serve as a member of the Board and to serve as a member of
the Membership Assembly, if elected or appointed;
D.
To participate in the national meetings of the Division and
in the regional and state meetings of the region and state in which
they reside or attend school and to attend Board meetings and;
E.
To vote in the election of Board of Directors, the officers,
board members, and the Representative to the NRA Board.
Section 5.
Membership Year:
The membership year shall correspond to the membership year as
defined by the Association.
Section 6.
Any member desiring to resign from the Division shall submit
his/her resignation in writing to the Secretary of the Division who
shall present it to the Executive Committee for action.
Section 7.
Membership in the Division may be revoked for failure to pay
the annual dues or for engaging in practices in violation of the
Association/Division's Code of Ethics.
The Executive
Committee shall consider all cases wherein membership may be revoked
and in cases where violations of the Code of Ethics are charged,
shall notify in writing the member so charged 90 days prior to the
final decision by the Executive Committee.
Said member shall have the opportunity to answer the charges
either in person or in writing within 90 days following notification
of the charges. Said
member shall be notified in writing of the Executive Committee's
decision within 14 days of said decision.
Article IV
THE
MEMBERSHIP ASSEMBLY
Section 1.
Membership in the Membership Assembly:
Membership in the Membership Assembly shall be open to all Division
members in good standing.
All members shall have voting rights.
Section 2.
Powers of the Membership Assembly:
The Membership Assembly:
A.
Shall be the law making and policy-making body of the
Division;
B.
May adopt amendments to the Bylaws of the Division;
C.
May delegate to the Board any of its power except the
election of Board
Members and Officers and adoption of amendments to the
Bylaws.
Section 3.
Method of Conducting
Business: All
business conducted by the Membership Assembly shall be accomplished
through electronic communication such as email, the VEWAA website,
Survey Monkey, etc. with the majority vote ruling.
Article V
BOARD OF DIRECTORS
Section 1.
Composition of the Board: The Board of Directors, hereinafter
referred to as "the Board," shall consist of four (4) Board
Members-At Large, the Officers of the Division, (the President, the
Immediate Past-President, the President-Elect, the Secretary and the
Treasurer), and the Representative to the Association Board.
Section 2.
The Board shall have general supervision of the affairs of
the Division between its business meetings, shall fix the hour and
place of special meetings, make recommendations to the Division,
shall elect by its own vote, the Division's Representative to NRA,
and shall perform such other duties as are specified in these
Bylaws. The Board shall
be subject to the orders of the Division, and none of its acts shall
conflict with action taken by the Division.
Section 3.
Unless otherwise ordered by the Board, the regular meetings
of the Board shall be held in conjunction with the annual meeting of
the Division. Special
meetings of the Board can be called by either the President or upon
the written request of four members of the Board.
Special meetings may be conducted by telephone conference and
voting may be conducted by mail or e-mail.
Section 4.
The Board shall have
the authority to fill, by the votes of its own Board members, the
officer and board positions that have become vacant between
elections, except for the offices of President and President-elect.
Any eligible Division member in good standing for the
unexpired term may fill the vacancy.
A temporary vacancy
may be filled by the direction of the Executive Committee until the
absent board member is able to resume his/her duties or a new board
member is duly elected.
Section 5.
Should the Presidency become vacant, the President-elect
shall assume the Presidency and complete the remainder of that term
and the President-elect's own natural term.
A vacancy in the President-elect's office shall be filled at
the next regular election.
Should both the President's and the President-elect's offices
become vacant at the same time, the Board shall have the authority
by majority vote of its own members to elect a President Pro-tempore
until the next regular election.
Section 6.
Powers & Duties of the Board: The Board shall have the power
to conduct the affairs of the Division, subject to the limits of the
Bylaws of the Division and decision of the Assembly.
Additionally, the NRA Board must approve all legal agreements
and contracts. The
Board’s authority shall include, but not be limited to the
following:
A.
Adoption of a fiscal year and policy for the Division;
B.
Adoption of a budget and authorizing its officers to carry
out the activities set out
in the budget;
C.
To establish Divisional Dues subject to Association
endorsement;
D.
Designating the person(s) to sign and countersign all checks,
drafts, and other
orders for paying monies or to obligate the Division by
signing notes, orders,
promises to pay, or contracts;
E.
Call and sponsor an annual meeting of the Division;
F.
Hearing and acting upon committee reports;
G.
Appointing standing and ad hoc committees, prescribing their
functions, the terms
of their members, hearing and acting on committee reports;
H.
Serving as the final judge of the results of elections in the
Division;
I.
Initiating, formulating, and carrying out cooperative
agreements and contracts with other organizations, agencies, and
groups to advance the goals of the Division;
J.
The Board shall have the authority to accredit Regional and
State Chapters
approve Regional and State Constitutions and Bylaws, and
define geographical
boundaries of such units;
K.
Proposing resolutions and other policy statements to the
Assembly;
L.
The Board shall meet at least once a year.
The meeting(s) shall be called by the
President, by the President-Elect in the absence of the
President, or upon the
written petition of four Board members;
M.
A quorum shall consist of four members of the Board,
providing the President or
President-Elect is presiding;
N.
The Board shall have authority to transact all business
excluding amendments to
the Bylaws of the
Division between meetings of the Division, except as may be
delegated to the Executive Committee;
O.
The Board shall determine the method whereby the membership
is informed of
actions of the Division.
P.
All business conducted by the Board of Directors shall be
according to Robert's
Rules of Order.
Section 7.
Composition & Duties of the Executive Committee: There shall
be an Executive Committee of the Board composed of the President,
President-Elect, Secretary, Treasurer, Immediate Past-President, and
Representative of the Division to the Association Board.
The Executive Committee shall have the authority to conduct
the affairs of the Division between meetings of the Board, excluding
amendments to the Bylaws.
All business conducted by the Executive Committee shall be
according to Robert's Rules of Order.
A.
President: The President shall preside over the Division, the
Assembly, the Board,
and the Executive Committee and shall take office on January
1 following the
Membership Assembly at which they served as President-Elect.
Additionally, the
President is responsible for:
1.
Serving as official representative of the Division in
carrying out the policies of the Division.
2.
Calling the meetings of the Division, the Membership
Assembly, the Board, and the Executive Committee.
3.
Appointing, with the approval of the Board, the Chairpersons
of all standing and ad hoc committees, with the exception of the
Nominations and Elections Committee, provided for in Article VII,
Section 1, of the Constitution, and the Executive Committee,
provided for in Article V, Section 5, of the Constitution.
4.
Serving as ex-officio member without voting privileges on all
appointed committees.
5.
Appointing, with the approval of the Board, Division
representation to all Association committees to which representation
is authorized within sixty (60) days after the annual meeting.
6.
Signing of checks as an alternative for the Treasurer and
countersigning checks in excess of $1,000.00.
The President may authorize other officers to sign checks for
the Division. The
President shall ensure that all persons authorized to sign checks
are appropriately bonded.
7.
A requirement for submission of an annual report, budget and
list of officers (or a broader reference to submission of reports as
required by NRA) to NRA, with person responsible.
8.
Appoint alternatives if NRA Board Representative will be
unable
attend board meetings.
to attend board meetings.
B.
President-Elect: The President-Elect shall serve on the Board
and the Executive Committee and shall assume the presidency on
January 1 following the annual meeting of the Membership.
If the presidency of the Division should become vacant, or if
the President is unable to perform the duties of the office due to
temporary circumstances, the President-Elect shall serve as
President until such time as the President is again able to resume
such duties. In the
absence of the President, the President-Elect shall preside over
meetings. The President
or Board may assign the President-Elect other duties from time to
time.
C.
Secretary: The Secretary shall serve on the Board and the
Executive Committee, and shall take office January 1 following the
annual conference at which elected and serve a two year term.
The Secretary shall be elected in the odd numbered years.
Minutes shall be kept of all meetings of the membership, of
the Board, and of the Executive Committee, and shall be distributed
or presented at any meetings as directed by the President.
At the direction of the President, the Secretary shall issue
notices of membership meetings, Board meetings, and Executive
Committee meetings.
D.
Treasurer: The Treasurer shall serve on the Board and the
Executive Committee and shall take office on January 1 following the
annual conference at which elected and serve for two calendar years.
The Treasurer shall be elected in the even numbered years.
Books and records including assets, liabilities, receipts,
disbursements, gains, and losses of financial transactions shall be
maintained shall be maintained and in the custody of the Treasurer,
in accordance to accounting practices and procedures outlined by the
National Office. In
addition, current and accurate accounts of the property and business
transactions of the Division including assets, liabilities,
receipts, disbursements, gains, and losses shall be kept.
The Treasurer must be bonded.
An annual report of the financial status of the Division
shall be presented to the membership at the annual meeting.
E.
Immediate Past-President: The Immediate Past-President shall
serve on the Board and the Executive Committee and shall assume
office at the end of the presidential term and serve to the end of
the next calendar year annual conference.
The Immediate Past-President shall chair the Nominations and
Elections Committee. An
additional duty of this officer shall be to act as an advisor to the
President.
Student
Representative: The Student Representative shall serve on the Board.
The term of office shall be two years. The Student Representative
shall serve on the Membership Committee and other standing and ad
hoc committees as needed. The priority of this position shall be to
promote student membership and enhance the Association’s
relationship with educational programs.
F.
Representative to the Board of the Association: The
Representative to the Association Board shall serve on the Board,
the Executive Committee, and the Association Board.
The term of office shall be three years, and shall begin and
end in accordance with the Association's Constitution and Bylaws.
Notify VEWAA's President if unable to attend meeting of the
Association’s Board and recommend an alternative for approval by
President.
Section 8.
The Executive Committee shall have the general supervision of
the affairs of the Division between its business meetings, shall fix
the hour and place of special meetings, make recommendations to the
Division, shall elect by its own vote, the Division’s Representative
to NRA, and shall perform such other duties as are specified in
these Bylaws. The
Executive Committee shall be subject to the orders of the Division,
and none of its acts shall conflict with action taken by the
Division.
Article VI
OFFICERS
Section 1.
Officers of the Division: The officers of the Division shall
be the President, the Immediate Past-President, the President-Elect,
the Secretary, and the Treasurer, four Members at Large, a
Student Representative, and a Representative to the Association Board.
These officers shall perform the duties prescribed by these
Bylaws and by the parliamentary authority adopted by the Division.
Section 2.
Terms of the Elective Officers:
a.
The President and the President-elect shall be elected for
one-year terms.
b.
The Secretary, Treasurer, and Members at Large shall be
elected for two-year terms, with 2 members at large elected in the
even numbered years and 2 members at large elected in the odd
numbered years.
The Student Representative shall be elected for a two-year
term, with each term beginning in the even numbered years.
c.
The Representative to the Association Board shall be elected
for a three-year term.
Section 3.
Board Members At Large: The Board Members At Large shall be
elected from the current active Division membership to serve two
years or until their successors are elected, and the terms of their
office shall begin on January 1 of the year immediately following
their election and continue for 2 years until December 31.
The terms of office will be arranged so that not more than
three nor less than two shall be elected in any one year.
Section 4.
No member shall hold more than one office at a time, with the
exception that the Representative to the Association Board may hold
another office; and no member shall serve more than two consecutive
terms in the same office.
Article VII
NOMINATIONS AND ELECTIONS
Section 1.
Nominations: There shall be a Nominations and Elections
Committee appointed by the President.
The Immediate Past-President of the Division shall serve as
Chairperson. Nominations
shall be conducted according to Robert's Rules of Order for mail
nominations.
Section 2.
Elections: The
election of officers and Representative to the Association Board
shall be by either mail or electronic ballot according to Robert's
Rules of Order under the supervision of the Nominations and
Elections Committee.
Section 3.
Requirements for
Election: To be elected to an office, the candidate for the office
must receive a plurality of the votes cast.
Article VII
MEETINGS
Section 1.
General Assembly: There
shall be at least one general Membership Assembly of the membership
each membership year in conjunction with the Division’s annual
meeting, and in conjunction with the National Rehabilitation
Association’s annual meeting.
The announcement of any membership meeting shall be made at
least thirty (30) days in advance to all members.
Section 2.
Special Meetings:
Special meetings may be called by the President or in the absence of
the President, by the President-Elect, when directed by the Board,
or on petition of ten (10) percent or more of the members.
Article IX
QUORUM
Section 1.
Membership Assembly Quorum: A quorum of membership at any
regular or special meeting of the Membership Assembly shall consist
of 2/3 of the number of members in attendance at the Membership
Assembly.
Section 2.
Board of Director's Quorum: A quorum for a Board meeting
shall consist of the President or President-Elect and four members
of the Board.
Section 3.
Executive Committee Quorum: A quorum of the Executive
Committee shall consist of either the President or the
President-Elect and two other members of the Executive Committee.
Article
DISCLAIMER
Any provision of the
Bylaws or any amendment thereto which is in conflict with the Bylaws
of the Division shall be deemed to be null and void, but such
portions so held to be null and void shall not affect the validity
or effectiveness of any other portion thereof.
Article XI
COMMITTEES
Section 1.
Not later than thirty (30) days following adjournment of the
annual meeting of the Division, the President, subject to
confirmation by the Board, may choose to appoint the Chairpersons of
all standing committees, with the exception of the Chairperson of
the Awards, Nominations/Elections Committee.
Membership of committee will be both Board members and
Non-Board members. The term of membership in all committees will be
minimally for ONE (1) Year unless otherwise specified by the Board.
Standing committees are as follows:
A.
Membership Committee: The Membership
Committee shall be composed of the Division Membership Chairperson
and members selected by the Chairperson.
The function of this committee shall be to organize and
direct the recruitment and retention of membership for the Division
and to make recommendations to the Board with respect to such
activities. The
Committee shall serve from January 1 through December 31.
The Membership Committee shall consist of a minimal of three
members, and adjust as necessary in relations to the current number
of members. Said
committee shall submit a membership recruitment and retention plan
to the Executive Committee within sixty (60) days of appointment.
B.
Program Committee: The function of this
committee shall be to plan the convention program for the annual
meeting of the Division.
Promptly after the annual meeting, the President shall appoint a
Program Committee Chair or Co-Chairs, who will select three
additional members as needed.
Said committee shall plan the pre-conference, concurrent
sessions, and the annual meeting of the Division, submitting such
plan to the Executive Committee within 90 days of appointment.
C.
Awards and Nominations/Elections Committee:
The Awards and Nominations/Elections Committee shall consist of
three Board members and two (2) Non-Board members, each from a
different region, including the Immediate Past President, who shall
chair said committee.
The functions of this committee shall be:
1.
To annually seek nominations from the membership for each
elected office of the Division to be filled and biannually seek
nominations for Treasurer.
2.
To annually seek nominations from the membership for the
Regional Board Member positions to be filled for a two-year term.
3.
To tri-annually seek nominations from the membership for the
Representative to the Association Board.
4.
To prepare a mail ballot following the close of nominations
as prescribed in Bylaws, Article VII, Section 2.
5.
To conduct the election process as specified by the Bylaws.
6.
To seek highly qualified individuals for VEWAA awards.
D.
Publications Committee:
A Publications Committee of a minimal of three members, including
the editors of the official publications of the Division, shall be
appointed by the President subject to the approval of the Board. .
Said committee shall make policy recommendations to the
President regarding the official publications of the Division.
Section 2.
Duties of Committees: The chairpersons of
all committees shall insure that minutes or notes for each meeting
be recorded, and shall provide report(s) at each Board Meeting and
at the annual meeting of
the Division.
Section 3.
Ad Hoc Committees: The President may, with
Board approval, appoint such other committees as may be deemed
necessary. The President
shall be an ex-officio member of all committees except the
Nominations and Elections Committee.
The following are examples of Ad Hoc Committees that might be
appointed:
A.
Bylaws Committee: The Bylaws Committee may
consist of a minimal of three members, each from a different region,
appointed by the President subject to the approval of the Board.
The Bylaws Committee’s purpose is to assess the Bylaws of the
Division to determine where changes may be required.
It shall develop and recommend to the Board such changes in
the Bylaws documents as will aid the organization to meet its
objectives and represent the interests of its members.
Said committee shall also maintain the official copy of the
Division’s charter and bylaws and a file of all the Unit and
Regional constitution’s and bylaws.
B. Ethics Committee: An Ethics Committee of a minimal of three members may be appointed by the President, promptly after the annual meeting, whose duty it shall be to make recommendations to the Board regarding the Association/Division’s Code of Ethics.
C.
Membership Delegate Committee: The
Membership Delegate Assembly will consist of a minimal of three
members. Said
committee’s purpose is to establish rules for certifying delegates
from the various units and other membership areas to the Membership
Assembly in accordance with the provisions of these Bylaws.
D.
Marketing Committee: A Marketing Committee
of a minimal of three members may be appointed by the President,
subject to the approval of the Board.
Said committee’s purpose is to develop and disseminate
materials to educate the general public, students, consumers and
rehabilitation professionals about vocational evaluation, work
adjustment and VEWAA.
E.
Governmental Affairs
Committee: A Governmental Affairs Committee of a minimal of
three members may be appointed by the President, subject to the
approval of the Board.
Said committee shall develop and disseminate materials to educate
governmental officials and legislators about vocational evaluation,
work adjustment and VEWAA.
F.
Multi-Cultural Committee: A Multi-Cultural
Committee of a minimal of three members shall be appointed by the
President, subject to the approval of the Board.
Said committee will include an individual appointed as the
Chair. This committee
will work to increase writing, research and training in the field
related to multi-cultural concerns.
Article XII
STATE AND REGIONAL UNITS
Section 1.
State Units: State units
of the Division may be formed by member groups within a defined
geographical area, which comprises the boundaries of the particular
state under regulations adopted by the Board.
Section 2.
Regional Units: Members
of the Division residing or working within a region may form a
Regional Organization Unit under regulations adopted by the Board.
Duties of the Regional Organization Units shall be to:
A.
Hold an annual conference of its members in conjunction with
the Association’s regional conference.
B.
Undertake such other activities as the membership may desire
if such activities are not in conflict with the objectives and
purposes of the Division.
Section 3.
Procedures for State and Regional Affiliations:
A group of members wishing to be approved
as a Regional Unit or State Unit of the Division shall:
A.
Submit a written Constitution and Bylaws not in conflict with
the Association’s Constitution or the Division’s Bylaws to the
Division Board for approval.
B.
Submit a letter requesting Unit approval along with a slate
of officers.
Section 4.
Unit Reports: Each
Regional and State Unit shall submit to the Division an annual
report covering the activities of the Unit for the preceding year.
Section 5.
Disaffiliation:
A.
A State or Regional Affiliation may be suspended from VEWAA
if it pursues policies contrary to those of the Division and the
Association.
Article XIII
PUBLICATIONS
The official
publication of the Division shall be
The Journal of Vocational
Evaluation and Work Adjustment and the
VEWAA Bulletin.
Each shall be published quarterly.
Article XIV
AUDIT
There shall be an
annual audit of the financial affairs of the Division conducted by
the Association.
Article XV
DISSOLUTION CLAUSE
Section 1.
The dissolution of the Division can be achieved by a vote of
two thirds of the Division’s voting membership through a mail or
electronic ballot. This
mail ballot must be conducted and supervised by a special committee
appointed by the National Rehabilitation Association President. Is
this accurate?
Section 2.
The Division shall use its funds only to accomplish the
objectives and purposes specified by these bylaws.
No part of said funds shall inure or be distributed to the
members of the Division.
On dissolution of the Division, the Board of Directors shall
distribute any remaining funds to the National Rehabilitation
Association, a 501(c)(3) organization, which is devoted to similar
intents and purposes as the Division.
Article XVI
AMENDMENTS
Section 1.
Amendments Proposed by Membership: Amendments to these Bylaws
may be proposed at any business meeting of the Division, and, if
approved by a majority of the members present, such proposed
amendments shall be referred to the Bylaws Committee for study and
reported to the VEWAA Board with its recommendations. The VEWAA
Board will submit proposed VEWAA Bylaws changes to the Board of the
Association for approval.
Upon Board of the Association’s approval the changes will be
submitted to the VEWAA membership.
If approved by two-thirds of the membership at the Assembly,
electronic or mail vote, such amendments shall become effective at
the annual meeting unless otherwise stipulated within the amendment.
Section 2.
Amendments Proposed by the Board: When a change in the Bylaws
is needed, in the opinion of the President, Executive Committee, or
the board, such recommendations shall be made to the Bylaws
Committee. This committee shall prepare such needed amendments and
submit them to the Board.
If approved by a majority of the Board, the amendment shall
be submitted to the Board of the Association for approval.
If approved by the Board of the Association the amendment
shall be submitted to the VEWAA membership for approval.
Section 3.
All VEWAA Bylaws amendments must be consistent with the
Association Constitution and Bylaws, Policy, and be approved by the
Association Board.
Article XVII
FAIR HEARING PROCEDURES FOR
DIVISION MEMBERS AND OFFICE HOLDERS
Any individual who is
a current member of the Division who feels that he/she has a
membership problem is encouraged to contact his/her Chapter
President (is this referring to the state chapter or state unit
president?) I am thinking maybe put VEWAA Membership Committee Chair
for an informal discussion towards resolving the issue.
Most problems can and should be resolved at this point.
In the event the member feels that it would not be in his/her
best interest to approach the Chapter President, the member should
contact a Board Member who will present the issue to the Board, so
that action can be taken to resolve the matter in a judicious and
expeditious manner.
Grievances: Charges
advanced by members of unfair treatment or dissatisfaction with any
aspect of membership in the Division beyond the control of a member
but subject to the control of the Division are appropriate matters
for the fair hearing procedures described above.
Nongrievable Matters:
Matters limited by law and/or which are outside the scope of the
Division’s authority or control should not be presented for fair
hearing; however, matters that are unclear regarding grievability
will be heard, and members will be advised whether those matters are
grievable or not. Under
usual circumstances, a member may be notified that his/her
membership may be revoked because of a violation of the “VEWAA Code
of Ethics”; or, an officeholder may be notified that he/she may be
removed from office because of malfeasance, nonfeasance, or
violation of the “VEWAA Code of Ethics”.
Persons who receive such notices also have the right to a
fair hearing. The
Division will adhere to the following steps when removal from
membership or office is considered:
1.
The violation or failure is reported to the Board.
2.
The person charged will be notified in writing of all charges
brought against him/her and will be encouraged to respond to such
charges.
3.
A committee is appointed by the Board to investigate the
charges.
4.
Findings of the committee are reported to the Board.
5.
Findings of the committee are reported to the Board to
remove, admonish, or exonerate the member/officeholder charged.
The person who is charged has a right to a fair hearing by
the Board prior to such action.
6.
Any member/officeholder who is charged with the violation of,
or noncompliance with office or membership rules and who is removed
by the Board shall be notified in writing of this action.
Article XVIII
CONFLICT OF INTEREST
Members of the VEWAA
Division shall not engage in any employment, activity or enterprise
which has been or may be determined to be inconsistent,
incompatible, or in conflict with duties, functions, ethics or
responsibilities of their NRA or VEWAA membership.
Add statement
regarding Board members will sign statement per meeting minutes.
Adopted September 21,
1976
Hollywood, FL
Amended September 26,
1978
Salt Lake City, UT
Amended September 18,
1979
Chicago, IL
Amended August 28,
1980
Louisville, KY
Amended August 19,
1984
Atlanta, GA
Amended November 17,
1991
Louisville, KY
Amended December 6,
1992
San Diego, CA
Amended November 1995
Dallas, TX
Amended March 14,
1997
Colorado Springs, CO
Amended January 26,
1998
Colorado Springs, CO
Amended August 25,
2012
Chicago, IL